Fairs Vendor/Speaker Application

To apply for a booth at an upcoming event,  complete the form (including CAPTCHA), When accepted, You will then receive a payment link/invoice to complete the payment on a secure site.    (VFW Booths $89)    (EXPO Booths–$229-$299). Venmo/ PayPal/EventBrite.  DETAILS for Exhibitors & Vendors at the bottom of this page. Please SCROLL DOWN.

 EXPOS

     2023 Passport to Health and Wellness EXPOS at Bristol                 DoubleTree by Hilton,  42 Century Dr.   Bristol, CT   06010

              SUNDAY   APRIL 23, 2023      &     October 15, 2023   10am-4pm

                     EXPOS at the VFW Hall,  7 Northwest Drive  Plainville, CT 06062.
                                          May 21, 2023   &   Sept 17, 2023. 12pm-4pm 
                  Hilton Hotel Exhibitor  Booth  $299           Speaker (1/2 hour time slot )  $75
                                            VFW Hall Vendor booth ( indoor or outdoor) $89 
  10th BI-ANNUAL EXPO (APR 23, 2023)– at the DoubleTree Hotel 42 Century Drive, Bristol, CT 06010 ( near ESPN & Lake Compounce) Free Parking!   10am-4pm–FREE RAFFLES all day….GRAND PRIZE–Overnight stay at Hilton with Breakfast for 2!!
 4pm–5pm On the PATIO-” DRUMMING/SOUND HEALING EVENT”  (free event).

 

Exhibitor agrees to abide by all applicable laws, ordinances, and regulations pertaining to health, fire prevention, public safety, business licenses, and sales tax permitting. Exhibitor agrees that the booth fee is non-refundable AND non-transferable once it is accepted and paid/confirmed and there are NO REFUNDS or EXCHANGES FOR ANY REASON.

Exhibitors application: https://www.yourholisticevents.com/fairs-vendorspeaker…/

Payment is required to confirm a BOOTH (An Application does not confirm a booth space but is required to be an exhibitor)–FIRST COME, FIRST SERVED by PAYMENT. (Speakers MUST be Exhibitors) Please apply online.

Exhibitors will receive  guest passes for distribution and promotion.
If you have a Facebook Page or Profile, Please “LIKE” this page;  https://www.facebook.com/YourHolisticEvents
Please Friend Request me on FB:  https://www.facebook.com/shirleybloethe
ONLY PAID and CONFIRMED Exhibitors will have a booth. Please Begin the process by filling out the application. 
EXPO Information for Exhibitors at The DoubleTree by Hilton Attendees at the EXPO range in age from older teens and young parents to active health conscious adults both men and women of all ages.  We have had in excess of 600 attendees post pandemic and previously over 1000 (which we hope to return to in the near future).
YOUR TABLE is PROVIDED & ASSIGNED. We accept more than ONE vendor per Brand/Company at the EXPO.  The DoubleTree has Free WIFI available.  Tables are 6’ or 8′ and include a chair or two as needed. If a particular sized table is needed–please request at the time of application but it is NOT guaranteed, based on hotel layout options. (Massage tables OR massage chairs can be utilized for bodyworkers–please REQUEST this space in Advance). You will need to bring your massage table. Designated areas will be utilized for all bodyworkers (with smaller tables for your card/brochures/sign up clipboard) in the ballrooms.
NO banners allowed on the wall (you may bring a banner stand) to place BEHIND your table. All electric* by request ONLY as available. All booths assigned by coordinator. Please ask for your location when you arrive. Tables are covered in white or black drape ( you may add your own table cover). Your booth space will be approximately 8′ X 6′ depending on your location in the hotel ballrooms. No additional tables allowed unless prior arrangements are made. Any stand up banner must remain on the inside of your space.  There is approx 24″ in between tables. There are wall and center section tables with space behind you of about 3′- 4′ for a chair and stand up banner options. Please be considerate of your fellow exhibitors. Extra inventory can only be stored UNDER your table.
Doors open at 7 AM for vendor set up & MUST be completed by 9:45am ( we get early birds and the hotel has guests that are in the common spaces as well).  All  Readers accepted will be offered 4′ rounds  or a 6′ table  ( please request in your application) and provided with 2 chairs.  All readers are vetted for the EXPO.
Speakers will be on the half hour and your time slot will be provided in advance and we will have a Speakers meeting in the ATRIUM at 9:30AM.
SPEAKERS-  Each speaker will start on the half hour as scheduled. (please request AM or PM)   Topic will be posted ( send your topic to coordinator by March 31, 2023) Your  have a 25 minute time slot. The side table will have room for your materials by the podium in speaker area. Please be prepared to set up and gather your materials within the time alloted. No projector or screen available in Atrium. Speakers meet at 9:30am in the Atrium for instructions.  Thank you.
EXHIBITOR INFORMATION Emails will come fromshirleybloethe@gmail.com  Once you are confirmed and added to the list for each fair date and location, Please add this email to your contact list. Please look in SPAM after you have paid for your confirmation email.
PLEASE  REPLY– that you received  your FIRST COMMUNICATION, so we are connected and all your information will be received in a timely manner. YOU are responsible for a REPLY on emails as (received). 
 EXHIBITOR PROMOTIONS & FB POSTINGS & COLLABORATIONS:
Events will be promoted on the website as well as press releases and FaceBook of the exhibitors and newspapers as well as throughout the holistic community resources.
WHAT we do to promote the fairs and your participation is anticipated…Our promotions are:  EventBrite, All Events in, Who Fish and Multiple postings and listings of the event to a Minimum of 4,000 people, FB & Instagram on FB, All local papers and radio stations, (sometimes we get TV coverage)  and Patch, Bristol, Plainville & other local newspapers, additional postings in surrounding towns and throughout many CT towns. We have email listings and cross-promote with exhibitors and local newspapers. Rt 229 Street signs are out 2-3 weeks in advance at the location of the Hotel. Additional street signs are at the location the week prior.
FYI–Local businesses ( ie. Starbucks, Panera’s) accept our flyers and grocery stores in Southington, Plainville, Bristol and other areas as well as statewide. Please let us know if you can distribute in your area ( we are a Statewide EXPO). We will provide you with color copies.
WHAT we expect from our exhibitors— EACH Exhibitor will receive an EventBrite link for GUEST PASSES ( to be distributed PRIOR to the EXPO) to encourage the public to plan on attending. Please Friend Request me on FB:  https://www.facebook.com/shirleybloethe   and “Like” https://www.facebook.com/YourHolisticEvents  and post on the FB event page. Each exhibitor helps by Sharing on FB and posting photos and inviting as well.
Promo Flyers are provided to exhibitors to promote to their clients/contact lists via email or in person.
RAFFLE & EVENT DONATIONS—there will be a raffle held during and after the event and we ask each exhibitor to contribute a gift certificate value of at least $25 minimum WITH your business card attached to the gift certificate. You are also welcome to hold a free raffle at your table. The door donation is to benefit to our  non-profit organization.
You are invited to attend the sound healing (atrium or outdoor patio) as soon as your booth area is vacated. Please remove all trash and place in receptacles provided.
*There are no credits or refunds for ANY reason. Also, for exhibitors who do not show OR can’t make the date originally requested and paid for, OR cancel prior to the event OR cancel the day of the event or no show we will not offer refunds or credits.  We have contractual obligations for venues and cannot offer refunds or credits for any reason after payment is confirmed. Thank you for your understanding.
Once the vendor application is accepted  and payment is confirmed each speaker/exhibitor/vendor has agreed to vendors details and cancellation policy as stated on the website as our agreement for all events and hold harmless Pass It On, LLC /Shirley R Bloethe for any reason.

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VFW VENDOR INFO:
Plainville VFW Vendor or Reader Booth is $89.  
($99 with electric)–Includes the 8′ table.
We typically have 250-350 people attending the VFW EXPOs, and do not over book in categories and only ONE vendor accepted per Brand/Company–ONLY A PAYMENT confirms Vendor BOOTH (the link is good for 24 hours, if not activated/paid, payment link is sent to next request). 
ONLY PAID and CONFIRMED Vendors will have a booth. Begin the process by filling out the application ABOVE.  *NO REFUNDS FOR ANY REASON ONCE Payment is made and confirmation is sent to vendor (see Below). Once the vendor application is accepted, each speaker/exhibitor/vendor has agreed to vendors details and cancellation policy as stated on the website as our agreement for all events and hold harmless Pass It On, LLC /Shirley R Bloethe for any reason.
Attendees at the VFW events range in age from older teens and young parents to active health conscious adults both men and women
The Plainville VFW has Free WIFI available. ALL VFW HALL VENDOR Tables are 8′ and include a chair (Massage tables OR massage chairs or gravity chairs can be utilized instead of the 8′ table-please REQUEST in Advance).  NO banners allowed on the wall (you may bring a banner stand), electric* by request only in advance ($10 cash or with booth payment) as available.   All booths are Assigned.  Doors open at 9AM for indoor vendor set up & MUST be completed by 11:15am ( we get early birds). If you are not set up by 11:15AM, your table will be forfeited unless you have called to inform us of the reason for the delay.  December event begins at 11am for EARLY BIRD CA$H DISCOUNTS.
Our events have OUTDOOR BOOTHS AVAILABLE.  If you are interested in a booth Outdoors, they are larger spaces ( 10’X10’) but you will need to bring your own table and chairs and canopy if desired. 
Readers need to supply a table ( 4X4 or smaller) and the chairs are provided. You must bring a Headshot/Bio/price flyer for entrance door.  All readers are vetted prior to booking.
No additional tables allowed unless prior arrangements are made. Your stand up banner must remain on theinside of your space.  There is approx 18″ in between tables if we are sold out. There are wall and center section tables with space behind you of about 3′- 4′ for a chair and stand up banner options. Please be considerate of your fellow vendors.  Extra inventory can only be stored UNDER your table. If you are offering a service that requires a massage table, it must fit in the allotted space ( same direction/space as an 8′ table unless requested and approved) including your display/brochures. We have AC/HEAT and use it for the comfort of the customers–please bring a sweater/jacket if you tend to get cold/hot..depending on your location in the venue.
VENDOR INFORMATION Emails will come from  shirleybloethe@gmail.com when you are confirmed and added to the vendor list for each fair date and location.  Please add this email to your contact list. Please look in SPAM after you have paid for your confirmation email. PLEASE  REPLY- that you received it so we are connected and all your information will be received in a timely manner. YOU are responsible for a REPLY on emails as received. ONLY EMAILS are used to COMMUNICATE DETAILS and Promotions TO ALL VENDORS–PLEASE REPLY as RECIEVED.
If accepted, You will get a confirmation email and the link to the payment confirming your participation with a date of the event. Your vendor application and payment confirmation indicate your approval of all vendor details requirements and policies as indicated on this website.   There are no refunds/exchanges/credits or cancellations  for any reason once payment is made and confirmed.
VENDOR PROMOTIONS & FB POSTINGS & COLLABORATIONS:
Events will be promoted on the website as well as press releases and FaceBook of the vendors and newspapers as well as throughout the holistic community resources.
*WHAT we do to promote the Expo’s and your participation is anticipated…Our promotions are:  Multiple postings and listings of the event to a Minimum of 4,000 people, FB & Instagram on FB, All local papers and radio stations, and sometimes we get TV coverage–not guaranteed– and Patch, Plainville & other local newspapers. Additional postings on surrounding towns.
We have email listings and cross-promote with the vendors and local newspapers. In Plainville, the Street signs are out 2-3 weeks in advance at the location of the fair and in front of the Gnazzo supermarket/Dairy Queen in Plainville on RT 10. Street signs are at the location as well the week prior.
Local businesses ( ie. Starbucks) have flyers and grocery stores in Southington, Plainville, and other areas.
Each vendor helps by Sharing on FB and posting photos and inviting as well. You will be sent FLYERS to Promote the event.
Flyers are provided to vendors to promote to their clients via email or in person.
Please read criteria regarding each location (we will have approx. 5-7 expo’s this year) and you are welcome to vend at all events offered.  We will have up to 45+ vendors at each expo. We will ALSO offer OUTDOOR spaces at some of the fairs.  Some venues will need Vendors to supply own table, chairs & canopy if desired since event will be RAIN or SHINE. *No refunds.  If you are interested in a booth   (indoor includes a table and chairs). Outdoors booths are larger spaces ( 10’X10’) but you will need to bring your table and chairs and canopy if desired. 
Vendors–You may CALL/TEXT before paying online (860.989.0033 Shirley R. Bloethe) (there will be limitations on same type businesses, and each event date/location) 
*There are no vendor credits/exchanges or refunds for ANY reason.  Vendors who do not show OR can’t make the date originally requested/confirmed OR cancel prior to the event OR cancel the day of the event are not entitled to credit or refunds.  Once the vendor application is accepted, each speaker/exhibitor/vendor has agreed to vendors details and cancellation policy as stated on the website as our agreement for all events and hold harmless Pass It On, LLC /Shirley R Bloethe for any reason.
ALSO, Please do not choose a “winter” fair date if you do not feel you can guarantee your attendance. We have contractual obligations for venues and cannot offer refunds, exchanges or credits for any reason after payment is confirmed. Thank you for your understanding.Thank you, Shirley R. Bloethe   860-989-0033
 

 

I hereby agree to indemnify and hold harmless Pass It On, LLC and its affiliates, officers, employees and members from and against any and all liabilities for any injury which I may suffer arising out of or in any way connected with participation in the programs/events noted above. In case of emergency, a qualified physician may treat me. I give permission for Pass It On, LLC  to use my business and all table staff members’ likenesses for photographs in event marketing which may involve website, brochures, and or publicity.

*The information presented on this site and vendors or participants at the events presented is provided for educational purposes only and should not be interpreted as an endorsement for any individual, practice, or modality. The purpose of this site and associated links is to provide options to the general public. The general public will then make their own decisions based on medical necessity, efficacy, and personal choice for health care. Holistic health or spiritual modalities should not be used as a substitute for physical evaluation and/or treatment by a health care professional, but as complementary or supplemental treatment. There is no statement made herein as to therapeutic efficacy. Pass It On, LLC or Shirley R Bloethe and/or this website shall bear no liability whatsoever for direct or indirect, special or consequential damages relating in any way to the use of information provided on this site, or resulting from any defects or failure of this information. Consumers are urged to evaluate practitioners and modalities thoroughly and make well-informed decisions regarding their physical, emotional and psychological health.